Building a glossary that keeps terminology consistent

A glossary records the terms that matter to your organisation. Start with product names, recurring technical expressions and words that are often translated inconsistently. A short, maintained list is usually easier to use than a large spreadsheet containing every ordinary word.

Give each term context

Include the source term, approved translation, language and a short definition or example. Add the relevant product or subject area when the same word has several meanings. Record names that should remain unchanged. A translation without context can be misleading, even when it looks correct in isolation.

Assign responsibility

Choose a person who can approve terminology and settle disagreements. Distinguish approved entries from suggestions and obsolete terms. When a term changes, record the date and explain whether earlier documents also need updating. Share one current version with everyone working on the project.

Use it during review

Compare recurring headings, interface labels and technical terms across the translated materials. Discuss an exception before replacing a word everywhere: grammar or context may require a different form. A glossary supports consistent decisions; it should not force unsuitable wording into every sentence.